First Working Group: Bangkok, Thailand, 30 January 2015
The First Expert Meeting on the ASEM Work Placement Pilot Programme was hosted by OHEC in collaboration with the ASEM Education Secretariat from 29 to 30 January 2015 in Bangkok, Thailand. Experts and representatives from Belgium, Brunei Darussalam, Germany, Thailand and the Director of the ASEM Education Secretariat attended the meeting. They welcomed the participation of Indonesia as a new member for the ASEM Work Placement Programme. Documents of this meeting can be found here.
Second Working Group: Ghent, Belgium, 24 – 25 September 2015
The Second Expert Meeting on the ASEM Work Placement Pilot Programme was held on 24 and 25 September 2015 in Ghent, Belgium. The meeting was attended by representatives from Belgium, Germany, Indonesia and Thailand. The meeting in Ghent was run to follow up the Letter of Intent (LoI) signed by the members during 2nd Senior Officials' Meeting (SOM2) in Riga, Latvia, and aims to get the ASEM Work Placement Program started.
During the meeting the members discussed and shared information on internship mechanisms in their country, determined guidelines for the program, developed the ASEM Work Placement Program information website by the ASEM Education Secretariat. A further coordination meeting is planned for 2016. Documents of this meeting can be found here.
Third Working Group: Bali, Indonesia, 27-28 May 2016
The 3rd Meeting of ASEM Work Placement Programme was organized by the Indonesian Ministry of Research, Technology and Higher Education in Bali. The discussion on how to craft the best action plans for the programme, covered the following issues:
- Establishing state-controlled information system database for applicants,
- Providing a comprehensive information in each UBN
- Promoting ASEM Work Placement Pilot Programme in each country,
- Call for students, to be opened in July 2016.
- The working group members agreed that students participated in the pilot programme are obliged to submit their report and evaluation as part of the programme assessment
ocuments of this meeting can be found here..
Fourth Working Group: Berlin, Germany, 25 November 2016
The 4th Expert Meeting was organized by German Academic Exchange Service (DAAD) in Berlin. The participants discussed the implementation progress of the ASEM Work Placement Programme. The first students from each member country started an internship in 2016 with supported by University Business-Network (UBN) and national ASEM WPP contacts. The main challenges of the programme identified during the discussion were language barriers and preparation time for travel procedures. In order to strengthen the effectiveness and success of the programme, the members agreed to find more involvement of the industries and political stakeholders in the Work Placement Programme. As agreed by the participants, Germany will take over the coordinator role of the programme until the next expert meeting in 2017. Documents of this meeting can be found here.
Fifth Working Group: Bangkok, Thailand, 28 August 2017
The 5th meeting discussed the obstacles during the pilot programme: apply for visa, long period for confirmation from the host company, languages, financial issues. To solve these obstacles some solutions where presented. Belgium (Flemish Community) and Thailand will create a permanent support structure, using available tools (SOP for administrative follow-up, RECONFIRM-database for internships), the creation of a website for the programme and other communication actions to make the programme more visible and known. The programme will be opened up to more HEI and more countries. Involvement of embassy, expat networks, chambers of commerce and other intermediate organizations will be investigated. Documents of this meeting can be found here.
Sixth Working group: Jakarta, Indonesia, 6 June 2018
In the 6th meeting the participating countries the further implementation of the programme and focused on further structuring the WPP. All tools and documents that are needed for the further impelementation has been discussed such as an overview of the student mobility, a letter and flyer for companies, testimonials for flyer and a website. The website should contain consice and practical information about the programme as well es tools and information for both students and companies. Documents of this meeting can be found here.